The associations and information that define a sheet set are stored in a sheet set data (DST) file. The first time you create a new sheet set, the default sheet set storage folder, AutoCAD Sheet Sets, is created in the default location: your My Documents folder.
Any changes that any team member makes opens the DST file briefly and updates the information stored in that file. When the DST file is opened, a lock icon is displayed next to the sheet set name in the top left corner of the Sheet Set Manager:
A green dot in the lock icon indicates that the Sheet Set Manager session on your computer has temporarily locked the DST file.
A red dot indicates that the Sheet Set Manager session on a team member's computer has temporarily locked the DST file.
A yellow dot in the lock icon means that the sheet is in a special state; for example, its file properties may be set to Read-Only.
Other members of the team can automatically see changes to the sheet set in the Sheet Set Manager tree view.
If two or more users access the same sheet files through different logical drives on a network, each will, in turn, be prompted to resave the sheet set using their logical drive. To avoid unnecessary saving, users should map the same logical drives, if possible.
The sheet is available for editing.
The sheet is locked.
The sheet is missing or found in an unexpected folder location.
The active sheets of other team members are automatically polled for status changes; the tree view is updated in your session of the Sheet Set Manager. The polling cycle skips the poll interval in your session when a command is active. To force a sheet status update, click Refresh Sheet Status on the Sheet List tab.
You can click any sheet to display more information in the Details area of the Sheet Set Manager.
With some limitations, you can use sheet sets in a team with members who do not have network access or do not have access to the Sheet Set Manager. However, relevant information from the DST file is stored (cached) in each drawing file, and sheet set information, such as custom properties, is preserved when the drawing file is shared by other team members.
After a member of the team changes information in the DST file, the information in several drawing files might need to be updated. With the sheet set open, update a sheet by opening and saving the sheet.
You can update all sheets in a sheet set automatically with the Resave All Sheets option in the sheet set shortcut menu. Drawing files saved in a previous DWG file format are saved without changing the format.